Corporate overview - Includes Internal Affairs portfolio - Finance portfolio and Red/Amber targets arising from PRT

Select from drop down list

Portfolio Holder/s

Cllr Langhorn

On Target

Quarter

3

Date of meeting

Behind Target

Actions

All Portfolios
Significant achievements and or difficulties experienced in delivering targets (highlight significant ongoing or emerging risks)

Failing

Property Services - Property disposals continue to be difficult to achieve in the current market both in terms of funds available for purchasers andd developers being able to obtain planning permission in the face of objections e.g. Lawson's Bridge, Scotforth and the Canal Corridor scheme. This also affects the opportunity to dispose of the council's interest in Lancaster Market in accordance with council policy. Q3 Update position remains unchanged
Building repairs - The lack of capital receipts impinges on the ability to undertake the full backlog of repairs programme. In the interim, buildings are deteriorating, inceasing both the size of the programme and its cost. This remains a serious risk for the council. Q3 update - There have been further collapses at Lancaster Town Hall, some repair works are underway and others are being commissioned . The capital programme being considered by february's cabinet includes funding to meet know urgent repairs

Submit concept proposal for development of regeneration framework projects, including funding for core staff teams

Economic Development and Tourism - A concept proposal was submitted to NWDA in June and discussions are ongoing regarding the key requirements for delivery of the economic regeneration agenda in the District. In principle NWDA is supportive of the council's bid but discussions are taking place with senior officers from within the Agency to determine the best way to contract with the council for both staffing and development of key projects. One concern is that time is passing whilst these decisions are made and the council is unable to make the progress it would like in respect of some important regeneration work. However, an outcome is expected within the next few weeks. Q3 UPDATE In principle, NWDA is still supportive of the council's plans but we understand they wish to propose a slightly different way forward to that originally discussed. Meetings are scheduled to take place during February to take these discussions further. In the meantime the NWDA is working with the council to develop specific project proposals.

Public realm design proposals for Morecambe urban centre and promenade by November 2009

Planning - There is some uncertainty pending the Urban Splash re-design of current planning application. Wider proposals for Morecambe Centre will emerge through Area Action Plan. Q3 update - Submission of a bid for NWDA funding is on hold pending the outcome of the Urban Splash planning applications. Now scheduled for March Planning Committee.

Site survey for the wider Luneside area by March 2010

Planning - Initial discussions with land owners of Luneside West regarding the cooperation over the development needs of both sites is taking place. No changes to report, further exploratory meetings have taken place but no measurable progress to report. Q3 update - No changes to report. Funding uncertainty due to delays in gaining confirmation of funding for regeneration framework projects is delaying progress at this time.

PI No

Description of indicator

08/09 Outurn

09/10 target

Good is ?

Q1

Q2

Q3

Q4

Year to date

Status

Target Owner

Commentary (highlight significant achievements or ongoing risks)

All Portfolios - Red & Amber indicators

CH8

Reduce the number of days lost to sickness absence

9.5 days

Low

2.456

5.69

9.05

Behind Target

ST

No change: To achieve 9.5 days for the year, the target for the end of December was 7.31. The figure at the end of the third quarter last year was 7.11. The total number of days' absence reduced to 853.5 in December 2009 from 1064.9 in November 2009. In November 35 days were lost to swine flu, reducing to 4 in December. To date this year, 65% of absence has been long term and 35% short term, compared with 61% long term and 39% short term at the same point last year HR officers have been liaising with managers to ensure that sickness absence is properly managed, and to seek to stem the increase. Quarter 3 Update :- See actions agreed

KPI 8

Deliver the Council's actions identified in the LDLSP's Education, Skills and Opportunities Thematic Group Action Plan

Behind Target

PS

Status change (On target Q2)- The Employment & Skills Work Group continues to meet but progress in drafting the Employment and Skills Plan and associated action plans has fallen behind schedule as the priority, with limited staff capacity, is to ensure initiatives which can have a direct impact, such as the Future Jobs Fund, are implemented. Quarter 3 Update :- See action agreed

NI188

Adapting to climate change

Level 1

High

Failing

RT

Status change - (On target in Q2) - Due to current resources, no work has been undertaken to achieve level one in the current financial year, however student placement has been sought to address this and ensure progress in the new financial year, it should be recognised that progress will not be possible without additional support. Quarter 3 Update :- Climate Change Officer Group have an agreed action to develop a strategy for achieving Level 2 by 31st March 2011. No further action

CH2/NI179

Value for money - total net value of ongoiong cash releasing value for money gains (Efficiency/MTFS targets)

£477K

£2,127K

high

Not quantified

£1,378K

Failing

NM

No change First monitoring to Govt submitted on 23 October. Shortfall of £749K - difficult to see how this can be addressed at present. Aim to address capacity issues associated with supporting VFM / business improvement agenda through future restructuring of services - but don't expect that this will be done in the short term. No further progress since first monitoring to Govt submitted. Quarter 3 Update :- See actions agreed

CH7/NI4

% of residents agree that the City Council provides value for money (Place Survey)

30%

Next survey 2010/11

high

Select from drop down list

RT

This target relates to a two yearly survey. The next survey is not due till 2010/11. No monitoring therefore is possible this year Quarter 3 Update :- No action required

KPI 7

Number of enquiries at Visitor Information Centres

MVIC
100,381
LVIC 102,022
Total 202,403

3% increase
to
208,475

High

MVIC 27,617 LVIC 16,204
Total
42851

MVIC
34,949
LVIC 19,606
Total
54,555

MVIC 13,336 LVIC
12,888
Total
26,224

MVIC
LVIC

Total

MVIC
75,902 LVIC
48,698
Total
124,600

Behind Target

PS

No Change Enquiries at Morecambe and Lancaster VICs have declined during the autumn and winter months and it is unlikely that over 83,000 enquiries will be handled by the VICs in Q4 in order to met the original target. Reasons for the decline in numbers during Q3 include seasonality, the economic recession, lack of visibility for Lancaster VIC and bad weather from mid- December. Quarter3 Update :- No action required

NI 155

Number of affordable homes delivered (gross)

43

63

High

Behind Target

AD

Although down turn in housing market is main cause. The Council is in a position to make funding available from Section 106 agreements to assist in making new units available. Talks opening with house builders again on Luneside West where affordable Housing element may be possible. Quarter 3 Update :- See action agreed

CH9

Level of Equality Framework for Local Government

N/A

Level 1 - develop-
ing

Behind Target

RT

No change Briefing sessions have taken place for members and officers. Head of Corporate Strategy has been nominated as lead officer. HCS has met up with North West Employers and Wyre BC to try and get external support. Quarter 3 Update :- See action agreed

Action Plan

Agreed actions from PRTs

Status update

Quarter 1

Finance - To provide a further report updating the schedule of capital receipts to the October 2009 cabinet meeting.
Bulky Matters - Continue to monitor reduced demand for the service and liaise with the service provider on reasons for the fall in demand. If this becomes a trend take action to reduce service provision and costs.
Trade Refuse - analyse reasons for reduction in income and develop options for dealing with variance.
Valuing People
1   Cllr Fletcher to be sent a copy of the draft Voluntary, Community, Sector Compact.
2 Develop criteria, template for evaluation and reporting requirements of Service Level Agreements, Grants to outside bodies.
3 Report to Cabinet to be developed in respect of how the Council is to take forward work on the new Equalities Framework
Children and Young People
- Provide officer support to Cllr Ashworth at Childrens Trust theme leads meeting on Thursday 13 August.
- Provide more information as to how the Children and Young people engagement strategy will operate in practice
Climate Change Specific Salt Ayre energy monitoring information and longer term strategic action plan
report (D Owen) to next CCCLG in September. To include 2008/09 outturn and first quarter monitoring
report. Create action plans for quick wins on energy effiiciency. Ensure information on 3.3 and 3.4 are
available for next quarter and September's CCCLG.
Health and Wellbeing Affordable Homes - Smaller number of new build linked directly to down turn in
house building completions. However, actual availability of more affordable housing likely to be higher due
to significantly reduced market prices and over supply in flat market. There is no direct corrective action
which the Council can take in the short term to influence this indicator. In the medium term opportunities
to build more social housing are being explored.
Safety
1   Review funding arrangements in respect of LSP and quick response vehicles.
2   Obtain a summary report for the Road Safety Partnership.
3   Provide financial information (for review) in respect of City Council funding for community safety

QUARTER 2
Finance - information provided to Cabinet
Bulky Matters - levels of uptake steadily improving in Q2 and hit monthly target in September, sales income about on target - continuing to monitor closely Blackpool project launches Nov Wyre launch hopeful for April, Potential for Fylde and S Lakeland
Trade Refuse recycling generally proving a success in terms of uptake - customer levels holding but tonnage decreasing with net negative impact upon income levels. However this is positive from waste reduction perspective (NB. this does not contribute to statutory NIs)
Valuing People
1 Draft compact has been developed. 2 SLA criteria and template about to be sent out to outside bodies
3 Not yet ready for a report to Cabinet
Children and Young People
Awaiting outcome of meeting between City Council Corporate Directors and relevant portfolio holder with their County Council counterparts, in respect of overlap between City Council Objectives and LDLSP Priorities for Promoting Positive Activities for Young People Thematic Group
Head of Corporate Strategy provided officer support to Cllr Ashworth at the theme leads meeting. Work on Young People Engagement Strategy - Council currently has no resource with Corporate Strategy to take this work forward.
Climate Change - all relevant information provided to CCCLG for consideration in line with agreement
Health and Wellbeing - Use of Section 106 funding and affordable house provision considered by Cabinet In November. Negotiations continue on development sites for when market improves.
Safety
1 and 2 still to be actioned
3. complete

Quarter 2

Finance - Identify schedule of works at Festival market that could reduce energy costs. These should be costed and the savings identifed and then reported to the Climate Change Cabinet Liaison Group
Economy - No additional actions arising from the meeting, but it was noted that income targets for Lancaster VIC are being reviewed as part of the revised estimates process.
Climate change
1.Establish an officer group from key services to understand and roll out actions included in the Climate Change Strategy.
2.Develop a robust performance managemetn reporting process to ensure all necessary data in respect of agreed climate change reduction targets.
3.Consider EST recommendations and develop action plan that can be integrated into che CCS.
4.Provide an update of the agreed 16 Salt Ayre enegery reduction projects
Health and Wellbeing - NI 187 Fuel Poverty – now linked to Climate Change Strategy to be considered by Cabinet in November. Opportunities - especially external funding – for moving this forward to be explored as part of that strategy Refresh Housing Strategy – currently on hold pending appointment to two vacant posts in Forward Planning. Projected overspend on Council Housing Responsive Repairs - allocation to be reviewed at mid year budget review. Main cause seems to be increasing number of voids and repairs
needed to bring up to lettable standard
Valuing people
Agreed process for reviewing SLA's - letter and priorities review form to be sent to outside organisations in
the relevant Cabinet members name.
HCS to pursue opportunities for support from NWEO re Equality Framework for Local Government.
Children and Young people
Corp dir Regen and F and P to meet with Chair of Childrens Trust and Ann Pannel (lancs County council ) to seek improvements to Childrens Trust activities.
Remove KPI 17 from future PRT reports (not SMART)
HCS to follow up on Lancs Chief Execs report on revised support arrangements and offer of financial support to districts. Offer to be taken into account in drafting and recruiting to vacant CYP manager post in Corp Strat.

Q3 Progress
Climate Change
1. Completed
2. Not commenced - to be commenced through Climate Change Officer Working Group(CCOWG)
3. Action Plan due to complete by Feb - on track
4. Update will be fed through Cabinet Liaison Group and CCOWG
Q3 Update re Refresh Housing Strategy - Appointments made to housing strategy posts commencing February 2010. Progress will resume once officers in post.

Health and Wellbeing - Projected overspend on Council Housing Responsive Repairs - Revised Budget for 2009/2010 increased by £145,000 to accommodate overspend (see HRA Report to Cabinet 19/01/2010)

Children and Young People
1. Meeting arranged for 11 February 2010
2. KPI 17 now removed
3. The new arrangements are now confirmed and formally accepted. When the new Job Description has been developed recruitment will commence

Quarter 3

From Climate Change PRT 1. Develop effective performance management arrangements in respect of energy monitoring 2 Agree target to achieve NI 188 level 2 by March 2011 - initial proposal is to recruit a Lancaster Uni. graduate to a work placement to support achievement of Level 1 and then review requirements to achieve Level 2.
3 Note remaining funding for 2009/10 Climate Change initiatives (£4,700) - agree to carry forward if no suitable project identified as a result of CC action plans.
4. Pitt Review Recommendations: concern at lack of progress from County in engaging in discussions about joint working. Head of Planning Services to formally write to County about concerns.

NOTED

From Economy PRT To survey Yorkshire Street shopping area and prepare a scheme for potential action under Section 215 powers to secure improvements to the appearance of shops. In addition examine the potential to reduce the number of shop units and compress the size of the shopping core

NOTED

From Health and Wellbeing PRT - Affordable Housing - Head of Planning Services to advise Cabinet Member of timetable for progressing expenditure of S.106 monies on affordable housing, once new Strategic housing staff in post.

NOTED

From Safety PRT
1 Draft briefing note for Cllr Blamire for LDLSP Management Group re. commitment of partners to CSP.
2 Review CCTV funding arrangements next year as part of developing MTFS.
3 Redraft format of Safety PRT report for Q4 and incude new performance reporting arrangements developed by the CSP

NOTED

From Internal Affairs PRT
1. Review targets for next year in respect of CH11(c) to reflect trends and also four year cycle of member elections.
2. Ensure results from "avoidable contact" survey translated into actions for improvement.

NOTED

From Valuing People PRT Ensure that within 2010 Corporate plan the commitment to the Equality Framework for Local Government is explicit and that the restructuring of Services to form the new Community Engagement Service allows for sufficient capacity to take this work forward and provides support to the LDLSP in developing its Cohesion Strategy for the district.

NOTED

Quarter 4